How to have a meeting
Pre Meeting
Meeting leader should
invite appropriate people
communicate purpose of the meeting
publish agenda in advance
arrange for room, equipment, and materials
Everyone should
distribute presentation material before hand
do your homework
assemble materials for sharing
notify meeting leader if you cannot attend
Meeting Ground Rules
Meeting leader should
begin and end on time
restate meeting objective
stick to the agenda
encourage others to participate
make sure agreements, issues, and action
items are written down and distributed
Everybody should
arrive on time
come prepared to participate
listen carefully, think creatively
be supportive of meeting objectives
take non essential topics "off line"
practice common courtesy
Source: How to have a meeting, Meeting Room Poster, BBN. Cambridge, Massachusetts, c. 1990
Edited: sjc (at) uvm (dot) edu
Updated 26 Jaanuary 2019
