How to have a meeting

How to have a meeting

Pre Meeting

Meeting leader should

invite appropriate people

communicate purpose of the meeting

publish agenda in advance

arrange for room, equipment, and materials

Everyone should

distribute presentation material before hand

do your homework

assemble materials for sharing

notify meeting leader if you cannot attend

Meeting Ground Rules

Meeting leader should

begin and end on time

restate meeting objective

stick to the agenda

encourage others to participate

make sure agreements, issues, and action items are written down and distributed

Everybody should

arrive on time

come prepared to participate

listen carefully, think creatively

be supportive of meeting objectives

take non essential topics "off line"

practice common courtesy

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Source: How to have a meeting, Meeting Room Poster, BBN. Cambridge, Massachusetts, c. 1990
Edited: sjc (at) uvm (dot) edu
Updated 26 Jaanuary 2019